The facility services platform

Get your facility services out of the inbox.

Work orders, maintenance, visitors, furniture, procurement, leases, fleet: Task FM brings your services together in one platform. Start with one module, add the others whenever you want. Same sites, same users, zero re-entry.

Book a demo See all 10 modules

30-minute video call with an FM expert. No commitment.

They run their facility services on Task FM

Bronze medal, Digital Workplace 2026

The reality

Facility teams keep the company running. Their tools don't keep up.

Requests by email, tracking in Excel, contracts in a shared folder, service providers chased by phone. The work gets done, but it leaves no usable trace. And when leadership asks for a number, everything has to be rebuilt by hand.

71% run operations from their inbox and shared folders

82% of requests arrive by email

77% need more than an hour to produce an annual cost report

5% use dedicated FM software

The result: 42% of managers say they spend their time chasing information. It's not an organisation problem. It's a tooling problem.

Task FM 2026 survey of French facility and workplace teams.

The platform

Ten business modules. One shared logic.

Each module is a real business tool, not just another tab. They share the same sites, users and service providers: anything entered once is used everywhere.

Day to day

What changes in the first week

Work orders

No request lost in an inbox

An employee scans the room's QR code, describes the issue and adds a photo, with no account and no training. The right provider is notified automatically, and the requester confirms the fix themselves.

Reporting with no account, via link or QR code, with photo or video
Provider notified by email based on the request category
Requester approves and rates the job from 1 to 5 at closing
Period PDF report: average lead times, trends, stats per provider

Explore the module : Work orders

Screenshot of the Task FM application, demo data

Fleet

Your fleet costed to the euro, without retyping an invoice

Your leasing and supplier files flow straight into Task FM. Services schedule themselves, unusual usage and billing gaps trigger an alert, and the full fleet cost is projected over the year.

Leasing, fuel card, toll, parking and insurer imports
Alert on any usage on a day not authorised for the vehicle
Leasing invoice compared with the contract: alert above a 10% gap
Monday report to fleet managers: services, alerts, what's new

Explore the module : Fleet

Leases

Never miss a notice deadline again

All your leases in a single register. Task FM computes each notice deadline, warns you ahead of expiry and puts rents, surfaces and portfolio risks in front of leadership.

Notice deadline computed, renewals included
Email alerts 6, 3 and 1 month before expiry
Total rent, leased surface and portfolio map
Signed lease and amendments filed on each record

Explore the module : Leases

Why one platform

One tool per service means ten more problems

Specialised vendors often do one job well. But a facility team doesn't have one job. Stacking a CMMS, a visitor system, a fleet tool and spreadsheets multiplies re-entry, contracts and blind spots.

Specialised tools + Excel Task FM

Sites and users Re-entered in every tool One master record shared by every module

Employee requests Email, Teams, phone, hallway One entry point, tracked until closed

Service providers Chased case by case Notified, tracked and rated by requesters

Leadership reporting Exports consolidated by hand Consolidated KPIs, documents generated by Greg

Onboarding users One interface and one training per tool The same screen logic from one module to the next

Software vendors Several contracts, several support desks One partner who knows your business

Read the full case

Greg · AI

An AI agent that doesn't just answer. It acts.

Greg is plugged directly into your Task FM modules. It reads your data in real time, creates records for you and produces your reporting documents. With exactly your permissions, nothing more.

Ask
Act
Produce

Meet Greg

Greg

Which leases expire in the next 12 months?

3 leases expire by October 2027:

Lyon Part-Dieu 06/30/2027 Notice due by 12/31/2026
Bordeaux Euratlantique 08/31/2027 Notice due by 02/28/2027
Nantes Île de Nantes 09/30/2027 Notice due by 03/31/2027

Build a PDFOpen the leases

In the field and at the desk

Built for people who are never at their desk

Built for mobile, no app store, no rollout

Task FM opens in the phone's browser and can be added to the home screen like an app. Technicians, round agents, front desk and employees use it without downloading anything from a store.

Photos and videos taken straight from the field
QR codes in rooms and on furniture
No app rollout for your IT team to manage

Your data imported, your systems connected

Your existing Excel files are imported by our team, not retyped by yours. And Task FM brings in your suppliers' data directly, with no retyping.

Your existing registers imported by our team
Connected to your suppliers' files and APIs: leasing, fuel cards, insurers…
PDF reports ready to share, in five languages

Who it's for

One platform, three ways to read it

Independent facility manager? See the freelance offer

Customers

They moved their facility services off the spreadsheet

Furniture, fleet, on-site purchasing: three cases, from a few hundred to several thousand employees.

Furniture
Furniture inventory and floor moves with no re-entry

Every desk and every item is inventoried and located: a floor move is prepared and tracked in Task FM.
Fleet
A fleet tracked down to the cost

Servicing, fuel and costs consolidated across the whole fleet, without compiling files.
Procurement
On-site purchases, no supplier database needed

Sites order by pasting a product link, and the Task FM team handles the quote, purchase and delivery. Every order is tracked through to the invoice.

All customers

Security & data

Your data stays in France, and under control.

Security & data

Per-module access Each user only accesses the modules assigned to them.
Audit trail Statuses, checks and movements timestamped with their author.
Partitioned contractor access Your providers only access the requests and operations that concern them.

FAQ

What people ask us before a demo

Can we start with a single module?

Yes, that's actually the most common case. Each module works on its own. When you add another one, it reuses the sites, users and providers already in place.

Do we need to install an app?

No. Task FM runs in the browser, on desktop and mobile. Your field teams and employees have nothing to download.

What happens to our current Excel files?

Our team imports them during setup. Sites, assets, furniture, vehicles, leases: you start from your existing data, not a blank page.

Can our service providers work in Task FM?

Yes. They are notified by email, get dedicated access limited to what concerns them and update progress.

How much does Task FM cost?

Pricing depends on the modules you choose and your scope (sites, users). We send you a proposal after the demo, based on your actual needs.

Where is our data hosted?

In France. Access is partitioned by company and by module, and files are only accessible to authorised people.

Does Greg have access to all our data?

Greg has exactly the permissions of the user talking to it, nothing more. Its tools are only offered for the modules that user can access.

See Task FM on your own use cases

A 30-minute video call with a facility services expert. We start from your sites, your current tools and the module that costs you the most, and we show you the application in real conditions.

A live demo of the application, not slides
Focused on your priorities, module by module
No commitment

Damien Dehoul

Founder, Task FM

Live demo, on your own use cases

Pick a time slot