← All modules Procurement & contracts · Leases

Never miss a lease notice deadline again.

All your leases in one register. Task FM calculates each one's notice deadline, warns you 6, 3 and 1 month before expiry, and surfaces risks before they cost you a missed renegotiation.

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Leases, as your teams see it
16features shipped
Notice deadline calculated
Alerts at 6, 3 and 1 month
Map and rent projection

Heavy commitments, tracked in PDFs

Critical dates buried

Notice periods, expiries, renewals: the information sleeps in the signed lease, deep in a shared folder.

A missed negotiation window

The notice deadline passed a few days ago, and you're committed for a new term on the old terms.

No portfolio view

How much rent do you pay each month, for how many square metres, and what expires this year? Everything has to be recounted.

Your lease portfolio, managed like an asset

A clear register, deadlines calculated for you, and risks that surface on their own.

01

Lease register

4 features
  • Guided five-step creation Dates and notice, property (floors, area, parking), address, finances (rent, service charges, deposit), contacts.
  • Four lease types Commercial, office, industrial, residential.
  • A clear record Term, finances with monthly rent plus charges, property, landlord, managing agent, documents, renewals.
  • Documents filed Signed lease and amendments attached to the record, filed automatically in the document library.
02

Key dates and notice

4 features
  • Notice deadline calculated Effective end date, renewals included, minus the contractual notice, with days remaining.
  • Alerts 6, 3 and 1 month ahead An email to the right people with rent, area, notice and a direct link to the lease.
  • Renewals tracked New term, new rent, new charges, and a full renewal history.
  • Controlled termination A dated termination, with safeguards against inconsistencies.
03

Risks and suggestions

4 features
  • Risks surface on their own Notice deadline passed, leases expiring this month, leases with no document.
  • The suggested action “Give notice on this lease within 45 days”, “Check the renewal”, “Update financials”.
  • Leases expiring soon The next six months at a glance: end date, notice to give, time left.
  • In your agenda Expiries and notice deadlines appear in the manager's agenda, next to maintenance and visits.
04

Portfolio view

4 features
  • Total monthly rent Active leases, expiring within 1, 3 and 6 months, terminated, and total leased area.
  • Trend and projection Rent over time, projected up to three years including renewals.
  • Your portfolio on a map Each lease geolocated automatically, coloured by expiry.
  • Breakdowns By lease type and by region.

A lease, tracked to the end

  1. 1 Register

    The lease is entered in five steps, documents attached.

  2. 2 Calculate

    Task FM works out the notice deadline.

  3. 3 Alert

    Emails go out 6, 3 and 1 month before expiry.

  4. 4 Decide

    Renew, renegotiate or terminate, in time.

  5. 5 Steer

    Rent, area and expiries for the whole portfolio on one screen.

Who does what, day to day

  • Real estate or facility manager

    Registers, renews, terminates and receives alerts.

  • Executive and finance team

    Sees portfolio cost, upcoming expiries and risks.

With Greg, the Task FM AI

Greg registers your leases and finds information in a single sentence.

Meet Greg
  • “Which leases expire in the next 12 months?”
  • “Register the lease for our Lyon Part-Dieu offices.”
  • “Prepare a PDF summary of our leases and their expiry dates.”

Connected to the rest of the platform

FAQ

All about Leases

Do alerts take renewals into account?

The notice deadline and dashboard include renewals. Alert emails are scheduled on the expiry of the registered lease.

Can you import our existing leases?

Yes. Our team can load your lease portfolio during setup.

Who receives the alerts?

Administrators and users with access to the Leases module, in your organisation's language.

Other modules

See Leases on your own use cases

A 30-minute video call with a facility services expert. We start from your sites, your current tools and the module that costs you the most, and we show you the application in real conditions.

  • A live demo of the application, not slides
  • Focused on your priorities, module by module
  • No commitment

Damien Dehoul

Founder, Task FM

Live demo, on your own use cases

Pick a time slot

30-minute video call with an FM expert. No commitment.