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Who has which laptop? The answer in two seconds.

Every laptop, phone or tablet handed to an employee is registered, assigned and tracked. Every hand-over and return is timestamped with its author, and the history can't be rewritten.

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10features shipped
Named assignment
Timestamped, tamper-proof history
Leased equipment tracked

Assigned equipment gets lost when people leave

A spreadsheet nobody updates

Who has the accounting team's old laptop? The file says one thing, reality another.

Departures that cost money

An employee leaves, and so does their equipment. Without history, you can't tell what they had been given.

Forgotten lease end dates

Leasing company, contract end date: the information exists somewhere, rarely next to the equipment.

A simple register, airtight traceability

An equipment register, timestamped assignments, and tracking of each employee's arrival and departure.

01

Equipment register

3 features
  • One record per item Name, type, in-service date and photo. Laptop, phone, tablet or any other type.
  • Leasing built in For leased items, leasing company and contract end date are required, with date consistency checks.
  • Filterable list Search by name or type and instantly see who each item is assigned to.
02

Assignment and traceability

4 features
  • From the person or the item Assign or take back equipment from the employee's record or from the item's record.
  • History per item “Assigned to”, “returned by”: every movement is dated and signed by its author.
  • History per employee Arrival, assignments, departure, return: each person's full journey.
  • A tamper-proof log Every action is stored as an event. Nothing is overwritten, nothing disappears.
03

Employee lifecycle

3 features
  • Arrivals and departures Add an employee, mark them as departed, reactivate them if they come back.
  • Safeguards No equipment can be assigned to a departed employee, or the same item twice to the same person.
  • Useful indicators Active and departed employees, registered items, and active employees still without equipment.

An item's lifecycle

  1. 1 Register

    The item is created with its photo, in-service date and any lease.

  2. 2 Assign

    It's handed to an employee, with a timestamped assignment.

  3. 3 Track

    Its record always shows who holds it and since when.

  4. 4 Take back

    When the employee leaves, the return is logged and the item can be reassigned.

Who does what, day to day

  • Facility manager

    Registers equipment, assigns, takes back and reviews histories.

  • Leadership

    Knows at any time what's been handed out, to whom, and what's leased.

Connected to the rest of the platform

FAQ

All about Stock & Equipment

Can you import our existing equipment file?

Yes. Our team can load your equipment and employees when your account is opened.

Does the module manage stock quantities?

This module tracks equipment assigned to named people. For supplies in quantity, the CMMS store handles stock in, stock out and shortages.

Other modules

See Stock & Equipment on your own use cases

A 30-minute video call with a facility services expert. We start from your sites, your current tools and the module that costs you the most, and we show you the application in real conditions.

  • A live demo of the application, not slides
  • Focused on your priorities, module by module
  • No commitment

Damien Dehoul

Founder, Task FM

Live demo, on your own use cases

Pick a time slot

30-minute video call with an FM expert. No commitment.