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Your fleet managed down to the cent, without retyping an invoice.

Files from your leasing companies and suppliers land straight in Task FM. Services schedule themselves, unusual use and billing gaps trigger alerts, and the full cost of the fleet is projected over the year.

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Fleet, as your teams see it
19features shipped
Imports from all your suppliers
Usage and overbilling alerts
Report every Monday

A fleet means dozens of files

Invoices reconciled by hand

Leasing, fuel, tolls, parking: each supplier sends its own file. Consolidating them takes hours, every month.

Gaps nobody notices

A weekend fill-up on a company car, a leasing invoice drifting: without systematic checks, nobody sees it.

Missed services

The service falls during the driver's holiday, nobody noted the date, the vehicle runs out of warranty.

The whole fleet, from driver to cent

Supplier imports, automatic checks, vehicles, drivers, servicing, claims and costs: complete fleet follow-up.

01

Supplier imports

3 features
  • All your suppliers connected Leasing companies (fleet, services, invoices), fuel and toll cards, parking, insurers: their files and APIs are integrated, whatever the provider.
  • An open format for the rest Fuel, tolls, parking, service fees, leasing costs, claims: a documented CSV format for any other supplier.
  • Import history Date, type, author, and the list of skipped lines for each import.
02

Automatic checks

4 features
  • Use on unauthorised days Set allowed days per vehicle. Any fill-up, toll or parking on another day triggers a named alert.
  • Overbilling caught Each month, the leasing invoice is compared with the contractual cost. Above a 10% gap, an alert is raised.
  • Services created automatically Based on each vehicle's interval, the service to schedule appears on its own, as far ahead as you choose.
  • Report every Monday Services to schedule, alerts and the week's changes, emailed to fleet managers.
03

Vehicles and drivers

4 features
  • A complete vehicle record Type, energy, CO2, emissions sticker, purchase or long-term lease, insurance, typed documents: registration, MOT, contract.
  • A vehicle's whole life on a timeline Drivers, fill-ups, tolls, parking, services, parts and documents, in chronological order.
  • Driver files kept current Licence, ID, medical certificate, cost centre. Licence requests emailed in one click.
  • Fuel cards and toll badges Assigned to vehicles, with history. Transactions link to the right vehicle automatically.
04

Servicing and claims

4 features
  • 13 service types Service, oil change, brakes, tyres, MOT, timing belt, air conditioning… from appointment to actual cost.
  • Downtime tracked Reason and expected return date for every vehicle in the garage.
  • Claims under control Insurer cost, liability rate, repeat-claim vehicles, breakdown by type, insurer detail.
  • Parts store Parts stored per vehicle, with reference, location and time in storage.
05

Costs and indicators

4 features
  • Full cost, projected Leasing, fuel, tolls, parking and service fees, by month and year, projected from current contracts.
  • Risks at a glance Expiring contracts, uninsured vehicles, unassigned cards, overdue services, drivers without a vehicle.
  • Sustainability reporting Annual CO2, breakdown by emissions class and energy, share of electric and hybrid.
  • CSV exports Vehicles, cards, transactions, fees and expenses, ready for accounting.

Your fleet, every week

  1. 1 Import

    Files from leasing companies and suppliers land in Task FM.

  2. 2 Match

    Each transaction links to the right vehicle and driver.

  3. 3 Check

    Use on unauthorised days and billing gaps trigger alerts.

  4. 4 Service

    Services to schedule appear on their own.

  5. 5 Steer

    Monday report, projected full cost and sustainability indicators.

Who does what, day to day

  • Fleet manager

    Runs vehicles, drivers, cards, services, claims, imports and alerts.

  • Driver

    Receives licence requests by email, with no account to create.

  • Finance team

    Gets the projected full cost of the fleet and exports for accounting.

With Greg, the Task FM AI

Greg knows your fleet: vehicles, drivers, servicing and fuel.

Meet Greg
  • “Register vehicle AB-123-CD and assign it to Claire Martin.”
  • “Which services are due this month?”
  • “Show fuel transactions for vehicle GE-482-TF in September.”

Connected to the rest of the platform

FAQ

All about Fleet

Do you work with our leasing company?

Yes, whichever it is. Leasing companies, fuel and toll card issuers, parking operators, insurers: we integrate their files or APIs. Fuel, tolls, parking, fees and claims are covered.

Do drivers get access to Task FM?

They don't need an account. They receive document requests, such as their driving licence, by email.

How is unusual use detected?

You set allowed days of use per vehicle. Every day, Task FM analyses transactions and raises an alert for use on a non-authorised day.

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See Fleet on your own use cases

A 30-minute video call with a facility services expert. We start from your sites, your current tools and the module that costs you the most, and we show you the application in real conditions.

  • A live demo of the application, not slides
  • Focused on your priorities, module by module
  • No commitment

Damien Dehoul

Founder, Task FM

Live demo, on your own use cases

Pick a time slot

30-minute video call with an FM expert. No commitment.