← All modules Procurement & contracts · Procurement

Paste a link. We handle the rest.

Your teams order any item, from any online store, simply by pasting its link. The Task FM buying team quotes, buys, delivers and invoices. You stay in control of every order, without managing a single supplier.

Book a demo See the 16 features
16features shipped
37%have paid an invoice late for lack of a purchase order (Task FM 2026 survey)
Quote within 24 hours on Express
Automatic PDF purchase order

Small purchases, the big blind spot

Invisible card purchases

An extension cord here, supplies there. Nobody really knows who bought what, for which site, at what price.

A supplier database to build

To frame these purchases, you'd need to create suppliers, negotiate, configure. A project nobody has time for.

Invoices with no purchase order

The invoice lands, accounting asks for the purchase order, and the inbox search begins.

A delegated buying service, tracked end to end

Not another procurement tool to configure: a team that buys for you, in a tool you control.

01

Ordering

4 features
  • Any product, by its link Your teams paste the item's URL and quantity. Several items per request, each tracked as its own order.
  • A comment per item Colour, size, exact reference: whatever prevents an ordering mistake.
  • Delivery to every site An address book with recipient and phone number, and a default address.
  • Reorder in one click Recurring supplies and consumables are reordered from an existing order.
02

Guaranteed lead times

4 features
  • Three quote priorities Express within 24 hours, Standard within 5 days, Economy within 10 days, in business days.
  • A visible countdown You see the time left before the quote. Any delay is flagged immediately.
  • Express or standard delivery Pick the delivery priority to match the urgency.
  • A team alerted on every order Task FM buyers are notified on creation and review pending quotes every day.
03

Tracking and documents

5 features
  • Parcel-style tracking Created, quote sent, approved, in progress, delivered, invoiced: eight statuses and the next step always explained.
  • Timestamped history Every status change and every change to the quote amount is tracked.
  • Automatic PDF purchase order Generated with each order, emailed to the requester and managers, filed in your document library.
  • Quotes, invoices, delivery notes Every document attached to the order, viewable and downloadable at any time.
  • Receipt confirmed by you You mark the order as delivered: the loop is closed.
04

Management

3 features
  • Real-time spend Orders placed, awaiting quote, in progress, spend excluding VAT and average basket.
  • Trends and breakdowns Curve by count or amount, breakdown by status and priority.
  • Archives Invoiced or cancelled orders are kept and searchable.

An order, with no supplier to manage

  1. 1 Request

    You paste the item link, quantity and delivery address.

  2. 2 Quote

    The Task FM team sends the quote within the guaranteed time.

  3. 3 Buy

    Once the quote is approved, Task FM orders and arranges delivery.

  4. 4 Receive

    You confirm delivery, documents are attached.

  5. 5 Invoice

    The invoice is linked to the order and your dashboard.

Who does what, day to day

  • Authorised requester

    Orders by link, tracks orders, confirms receipt, reorders.

  • Facility manager

    Receives every purchase order, manages spend and delivery addresses.

  • Task FM buying team

    Quotes, buys, delivers, attaches documents and invoices.

With Greg, the Task FM AI

Greg places purchase requests for you and reviews your orders.

Meet Greg
  • “Order 10 extension cords for the 3rd floor.”
  • “Which orders are waiting for a quote?”
  • “List our delivery addresses.”

Connected to the rest of the platform

FAQ

All about Procurement

Can we order from any website?

Yes. Just paste the item's link. The Task FM team handles the purchase and delivery.

How long does a quote take?

24 hours on Express, 5 days on Standard, 10 days on Economy, in business days. Time remaining is shown on each order.

Do we have to set up our suppliers?

No. That's the whole point: Task FM buys for you, so there's no supplier database to build.

Other modules

See Procurement on your own use cases

A 30-minute video call with a facility services expert. We start from your sites, your current tools and the module that costs you the most, and we show you the application in real conditions.

  • A live demo of the application, not slides
  • Focused on your priorities, module by module
  • No commitment

Damien Dehoul

Founder, Task FM

Live demo, on your own use cases

Pick a time slot

30-minute video call with an FM expert. No commitment.