The notice deadline is calculated, alerts go out 6, 3 and 1 month ahead, and renewals stay on record.
Today, without Task FM
Your portfolio holds a dozen leases, each with its own term, notice period and renewals. The dates live in a spreadsheet and in someone's head. Miss a notice deadline and it's another year of rent, with no chance to renegotiate.
With Task FM
Dates and notice, premises (floors, surface, parking), address, finances (rent, service charges, deposit) and contacts. The signed lease and amendments are uploaded to the record and filed in the document library.
Task FM works out the effective end of the lease, renewals included, minus the contractual notice period, with the number of days left.
An email goes out 6, 3 and 1 month before the deadline, with rent, surface, notice period and a direct link to the lease. Deadlines also appear in the manager's calendar.
You record a renewal (new term, new rent, new charges) or a dated termination. The table for the next six months shows which notices to serve.
Lessor and supplier files are imported, matched to the right vehicle, checked and consolidated into a projected total cost.
Read the use caseEvery assignment and every return of equipment is dated and signed, whether an employee is joining or leaving.
Read the use caseThe round agent checks every point on their phone: each non-conformity becomes a work order for the right provider.
Read the use caseA 30-minute video call with a facility services expert. We start from your sites, your current tools and the module that costs you the most, and we show you the application in real conditions.
Damien Dehoul
Founder, Task FM
Live demo, on your own use cases
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