Today, without Task FM
An employee leaves the company: did they have a laptop, a phone, a tablet? The spreadsheet says one thing, IT says another, and a leased laptop reaches the end of its contract without anyone having been warned.
Use case · Stock & Equipment
Knowing who has which equipment, and since when
Every assignment and every return of equipment is dated and signed, whether an employee is joining or leaving.
What changes, in practice.
With Task FM
- An immediate answer to "who has what?", without comparing two files.
- A history per item and per employee that is never overwritten.
- Active employees still without equipment and leased items visible at a glance.
- 1
Register the equipment
One record per item: name, type, in-service date, photo. For leased equipment, the lessor and the contract end date are mandatory.
- 2
Assign it to an employee
From the employee's record or the equipment's, you assign the item. The assignment is timestamped, and Task FM refuses to give the same item twice to the same person.
- 3
Track it at all times
The list, filterable by name or type, shows who holds each item. Every movement appears in the history, with its author.
- 4
Take it back on departure
You mark the employee as left and take back their equipment: the return is recorded and the item can be reassigned. Equipment can't be assigned to an employee who has left.
Other situations, same logic
All use cases- Inspection rounds
From an inspection finding to the repair, without re-keying
The round agent checks every point on their phone: each non-conformity becomes a work order for the right provider.
Read the use case - Onboarding / Offboarding
Joiners and leavers that no longer rely on memory
Template checklists, ticked step by step with the author's name and the date, and a complete history.
Read the use case - Work orders
A problem reported by scanning a QR code
The employee reports without an account, the right provider is notified, and the request is only closed once the requester has confirmed it.
Read the use case
See Task FM on your own use cases
A 30-minute video call with a facility services expert. We start from your sites, your current tools and the module that costs you the most, and we show you the application in real conditions.
- A live demo of the application, not slides
- Focused on your priorities, module by module
- No commitment
Damien Dehoul
Founder, Task FM
Live demo, on your own use cases
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