Today, without Task FM
A client arrives at 9 am for a meeting. The employee forgot to tell the front desk, the badge isn't ready, and the host phones offices one by one while the visitor waits. By evening, nobody can say exactly who came in.
Use case · Visitor management
A visitor welcomed without a single phone call
The employee invites the front desk to their Outlook meeting: the visitor is informed, the host welcomes them, the employee is notified.
What changes, in practice.
With Task FM
- No more phone calls around the offices to find a visitor's host.
- A history of visits and badges you can use when security or an auditor asks.
- A front desk you can manage: host clock-in, an alert when a post isn't covered, a PDF activity report.
- 1
An Outlook invitation is enough
The employee adds the front desk address to their meeting. An appointment is created for each external guest and updated if the meeting changes.
- 2
The visitor is informed
They receive an email with the date, the host and arrival instructions, your documents attached (access map, safety rules) and a reminder about 12 hours before.
- 3
The host registers the arrival
On arrival, the front desk host marks the appointment as arrived and hands over an available badge. The badge return is tracked.
- 4
The employee is notified
They get "Your visitor has arrived" by email as soon as the arrival is registered. Every status change is timestamped with its author.
Other situations, same logic
All use cases- Visitor management
More than 30 front desks run from a single tool
Hours to cover, host clock-in, alerts and reports per site: every front desk is tracked in real time, with no spreadsheet and no phone calls.
Read the use case - Furniture
Inventorying furniture before and after a floor move
Every piece is tagged and located: the move is prepared by scanning, and whatever is missing afterwards is flagged with the date it disappeared.
Read the use case - Procurement
A small on-site purchase, with no supplier to onboard
The site pastes the item's link: the Task FM team quotes, buys, delivers and attaches every document to the order.
Read the use case
See Task FM on your own use cases
A 30-minute video call with a facility services expert. We start from your sites, your current tools and the module that costs you the most, and we show you the application in real conditions.
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- No commitment
Damien Dehoul
Founder, Task FM
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